Petitions & Deputations

Deputations

A deputation may be made by a person or group who wish to appear personally before a Council or Council Committee meeting in order to speak on a particular matter.

Each deputation is allocated a five minute time limit in which to address the meeting. Elected Members are invited to ask questions after each deputation.

A person wishing to appear as a deputation may email or deliver a written request or use the Deputation Request Form(PDF, 63KB) addressed to the Principal Office of the City of Burnside.

Requests can be emailed to the Chief Executive Officer,  pdeb@burnside.sa.gov.au, dropped off at Council’s Customer Service located at 401 Greenhill Road, Tusmore or posted to:

Principal Office of the City of Burnside
PO Box 9
Glenside SA 5065

The request must be received at least 24 hours prior to the Council or Committee meeting at which you wish to be heard. Any request for a deputation received after this time will be treated as a request to appear at the next meeting.

Upon the receipt of a deputation request, the following process will be followed:

  • The Chief Executive Officer (CEO) will advise the Presiding Member (Mayor or Chairperson) of the receipt of a deputation request.
  • The Presiding Member will consider the request and advise the CEO of acceptance or refusal of the request.
  • The CEO will advise the requestor in writing of the acceptance of their deputation request (including the details of the date, time, location of the meeting and the length of time allocated for the deputation). Or the CEO will advise the requestor in writing if their deputation request has been refused.

If refused, the Presiding Member will report the decision to the next meeting of the Council or Committee.

Petitions

A petition is a document containing the names, signatures and addresses of a group of people who have a common cause to bring to the attention of their Elected Representatives.

Our local government system is designed to give the community the opportunity to raise concerns about issues in their area.

If you or a group of people would like to raise an issue with the Council you can contact your Elected Members or the Chief Executive Officer:

  • by letter
  • by telephone
  • in person

Submitting a Petition

Step 1

It is specified in regulation 10 of the  Local Government (Procedures at meetings) Regulations 2000 that each page of the of the petition must:

  • be legibly written, typed or printed
  • clearly set out the request or submission of the petitioners (at the top of each page)
  • show the name of each person printed with their signature and address
  • be addressed to City of Burnside Council Office, 401 Greenhill Road, Tusmore SA 5065

Pages or names that don’t meet this format cannot be counted as part of the petition. Petitions that do not meet the legislated standard will be treated as joint letters.

Please note that under the Local Government Bylaw it is not legal to collect signatures on Local Government Land without permission.  If you are collecting signatures on private land, eg: shopping centre, you will need the permission of the centre owner or manager.

Step 2

Provide a covering letter with the petition detailing the name, address and contact details of the Head Petitioner(s) to whom we can address correspondence.

Step 3

Submit the petition to the City of Burnside Council Office, 401 Greenhill Road, Tusmore SA 5065.

The original copy of each page of the petition must be provided to the Council.

When a petition is received, the Chief Executive Officer must ensure that the petition is placed on the agenda for the next ordinary meeting of the Council. 

After your petition is received

  1. The  petition will be presented to the Council at a subsequent Council meeting as a formal part of the Agenda.
  2. Members of the public are welcome to attend all meetings but cannot participate in the debate at meetings.
  3. Petitioners  may wish to consider requesting the opportunity to present a deputation (verbal presentation) to the Elected body at the same meeting.
  4. The report including the entire petition is presented to the Council for consideration.
  5. The Council will vote on a resolution. The result will be formally included as part of the Minutes of the meeting.

Notification of the outcome

The relevant manager will contact you about the status of your petition once a resolution is made by the Council.